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For venues and touring companies that host school groups
School bookings that run themselves.
A school requests a visit, gets scheduled into a real slot, receives a tax invoice, pays through a link, and gets marked attended on the day. One system instead of an inbox, a spreadsheet and a printed register.
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14-day trial · no card · your first House set up with you
pipeline · 24 visits
PG
Parktown Girls' High
13 Aug · 09:00 · 118
Paid
ES
Ekuhlengeni Secondary
14 Aug · 13:00 · 96
Overdue
RP
Rosebank + St Enda's
18 Aug · 11:00 · 82
Merged
AH
Alexandra High
21 Aug · 09:00 · 130
Confirmed
KC
Kingsmead College
awaiting a slot · 112
Inquiry
1 day
of admin back per week, per venue
79%
of invoices paid without a chase
+14%
slot utilisation after merge suggestions
0
logins a school needs to pay you
Built for
Planetariums
Touring theatre
Science centres
Museums
Festivals
The work doesn't disappear. It stops being yours.
A TUESDAY WITHOUT ARCA
THE SAME TUESDAY ON ARCA
×
Requests arrive across three inboxes and a shared mailbox nobody owns
✓
Every request in one queue, ordered by the second it was submitted
×
Someone re-types learner counts into a spreadsheet, then into an invoice
✓
The school types the numbers once, on your own booking page
×
Payment is chased from memory, if it's chased at all
✓
Quotes and invoices generated from the booking, VAT included
×
A printed register that never quite matches what was invoiced
✓
Attendance recorded on the day and fed straight into reporting
×
October over-books and nobody notices until a school is turned away
✓
Demand against capacity six months out, before it becomes a problem
Five steps, and ARCA owns the boring four.
THE LIFECYCLE
01
They request
A branded page on your address: show, date, slot, learner count, your own questions.
SCHOOL
02
It schedules
First-come-first-served against real capacity, with merge suggestions for small groups.
ARCA
03
It invoices
Quote and tax invoice generated from your brackets, with VAT and your numbering.
ARCA
04
They pay
A token portal — no login. They download the invoice and upload proof of payment.
SCHOOL
05
You run the show
Live dispatch: arrivals, attendance, crew and drivers, then it rolls into reporting.
YOU
The parts people tell us they'd miss most.
See all features →
BOOKING PAGE
Live slot traffic
Schools see how full each slot already is, so they self-select into your quiet mornings.
SCHEDULING
The auto-scheduler
A whole day placed in seconds — first-come-first-served, co-booked, capped at your seat count.
PAYMENT
A portal with no login
A token link: download the invoice, upload proof of payment, message your team.
MONEY
Quotes and invoices
Brackets, VAT and free-teacher ratios worked out and written onto the document.
ON THE DAY
The printed manifest
The whole week on a sheet: slots, crew, drivers, headcounts and who needs seating.
REPORTING
Demand you can see coming
Requests against capacity by month, so you add a session before the term fills.
“Bookings used to live in three inboxes and a spreadsheet. Now a school books itself, pays itself, and I just confirm the slot.”
TM
Thandi Mokoena
Bookings lead · planetarium
“The manifest printing itself for the drivers was the thing that sold it.”
Company manager · touring theatre
“Our finance office wanted POs and proper VAT invoices. End of objection.”
Operations · science centre
Live in a fortnight, not a quarter.
1
A call, not a questionnaire
Thirty minutes where we set your first House up with you — slots, shows, pricing brackets and who's on the team.
2
We bring your history across
Your existing schools and bookings imported from a spreadsheet, so the directory isn't empty on day one.
3
Your booking page goes live
On your own address, in your branding. Fourteen days free, no card, and nothing locked in if it isn't for you.
Run your next school visit on ARCA.
Create your House and we'll help you set it up.
Get started
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